Liberty Green Park - Construction Management/Construction Inspection Services

The Urban Redevelopment Authority of Pittsburgh (URA) is seeking proposals for construction management and inspection services to oversee the construction of Liberty Green Park in the 12th Ward of the City of Pittsburgh. Liberty Green Park will be constructed at the intersection of the East Liberty and Larimer neighborhoods. The park will include two parcels:  

• Zone A bounded by Station Street to the south, Princeton Place to the west, Kalida Drive to the north, and Larimer Avenue to the east; and  
• River Roots - Zone A’ bounded by East Liberty Boulevard to the north, Kalida Drive to the south, and the Cornerstone Village housing development to the west and east.   

The project involves site preparation, bulk site excavation, stormwater retention and catch basins, concrete paving, landscaping, play area and equipment, site furnishings, art elements, and lighting and electrical. The construction cost for the project is expected to be $4,700,000.

The selected firm will not serve as the constructor or designer of the project. Wallace Roberts and Todd, LLC and Evolve EA are the firms responsible for the design of Zone A and River Roots - Zone A’ respectively, and will provide consultation services during construction to address design issues and to perform shop drawing review.

The construction of Liberty Green Park is anticipated to be completed in 9 months and the work is expected to begin around September 15, 2018. There will likely be a suspension of work during the winter.  Your proposal should allow for a hiatus, and an additional four (4) weeks in your schedule for contract close-out. Possible construction extensions that may result from unknown field conditions should be included.

• Administer the pre-construction meeting; record and distribute meeting minutes.
• Review and comment on project schedules from the URA’s contractor. Also review schedules from on-site contractors for coordination of all construction activities. Work to ensure the contractor stays on schedule.
• Determine the adequacy of the contractor’s personnel and equipment to meet the project schedule.
• Take pre-construction job site photographs and construction progress photographs.  Maintain a photographic log and disseminate to the URA’s construction manager. 
• Provide a resident inspector to assure that all work is performed in accordance with the contract documents. The inspector must also prepare daily inspection reports, maintain field records and daily logs, calculate quantities, record as-built information, and perform project close-out duties.
• Provide office support and oversight of field activities and attend bi-weekly progress meetings. Record, prepare and disseminate minutes of the meetings.
• Provide supplementary inspection during peak activity periods as required.
• Coordinate the construction activities and schedules with the on-site contractors.
• Implement and manage an effective request for information system (RFI) and shop drawing reviews among the contractor, URA, and design engineer.
• Establish and maintain lines of communication and procedures for coordination among the URA, engineer, contractors, inspection personnel and other contractors working adjacent to the site.  
• Identify potential problems and make recommendations for solutions.
• Review contractor’s claims and make recommendations to the URA.
• Prepare, and review with the contractor, invoice and change order quantities. Prepare the invoices and change orders in URA format. Approve invoices and change orders for payment to the contractor. 
• Maintain logs for the submission of shop drawings, material certifications and other required contractor submittals. Distribute submittals for approval. The project designer will review and approve submittals.
• Perform comprehensive reviews of the contractor’s schedule and updates, and report the results to the URA’s project manager.  
• Generally represent the owner to assure a quality product at a fair and equitable price.
• Determine substantial and final completion of the work and prepare lists of incomplete or unsatisfactory items, and corresponding schedules for their completion.
• Participate with the URA in the pre-final and final inspections, including preparation and distribution of punchlists. ·                 Provide play equipment audit inspection by a third party that is neither the manufacturer or the installer.
• Determine final completion; obtain and transmit to the URA all required guarantees, affidavits, releases, bonds, record drawings, etc.
• Prepare as-built drawings on ACAD drawings provided by the designer for URA records.
• Prepare the final as-built survey and include the as-built survey information on the redline documents.    

1. Identify personnel that will be assigned to work as office support staff during construction of the project. Attach resumes of key personnel.
2. Provide a list of projects completed by your firm, with associated construction costs, dollar amounts, name of owner’s contact and phone number that deal specifically with landscaping and paving, and similar construction projects located in urban areas. In particular, cite projects performed for/within the City of Pittsburgh. Indicate the amount of your construction management fee for each of the projects.
3. Submit a fee, for construction services. Break down the fee for construction services in terms of “on-site” inspection costs and office supervisory support costs. Identify personnel that will be assigned to work “on-site” during construction of the project, and attach their resumes. Indicate which members of the proposed “on-site” personnel are familiar with the construction of small buildings, exposed aggregate and stamped concrete, grading, electrical distribution systems, and landscaping.
4. The fee component of the proposal shall identify the derivation of the fee by detailing the hours and personnel for each of the tasks. Include cost and manpower tables, rates, and markups used to calculate the summarized costs. Include a master spreadsheet that includes the total level of effort (man-hours) for each major task. The spreadsheet shall list employee name, job classification, projected hours, pay rates, overhead factors, direct costs, and profit in separate columns. Prime sub-consultants/subcontractors which make up your team shall be included in the master spreadsheet. The following shall be clearly identified in your fee proposal:  
   • The job classifications and direct hourly rates applied to the work tasks
   • The proposed overhead factor to be applied to the salary cost The fee or percentage of profit proposed for the services
   • The reimbursable/direct costs projected, including sub-consultant fees
   • Assumptions made in estimating time and costs 
5. Indicate work that you would anticipate subcontracting to others, and provide the names of the companies to be used, as well as the individuals that will be assigned to this project. Indicate the projected subcontract amounts, and include your sub-consultant fees and associated information in the master spreadsheet discussed in item 4 above. 
6.  Discuss your current workload and your ability to staff this project.
7. Minority and Women-Owned Business Participation:       Indicate how your firm would propose to incorporate minority and women-owned business (MWBE) participation into this project.   The URA is committed to providing equal employment opportunities to minorities and women and equal opportunities for business growth and development to minority and women entrepreneurs. To that end, the URA requires that all contractors and subcontractors performing work for the URA shall demonstrate a good faith effort to obtain the participation of minority and women business enterprises in the work to be performed for the URA and to employ minorities and women during performance of the work. It is the URA's objective to obtain minority and women's participation in its contracts with the goal being 18 percent (18%) of the contract amount expended for minority participation and 7 percent (7%) of the contract amount expended for women's participation. The URA promotes the full utilization of subcontracting activities to ensure a successful Minority and Women’s Participation Plan.  
   
   The proposal package must include a Preliminary Minority and Women Business Enterprise Narrative detailing how the respondent plans to meet the URA’s expressed MWBE participation goals for the project in the event the respondent is awarded the contract (the Plan Outline). The Plan Outline should be written on company letterhead and must include the following: 
   • A one- or two-page narrative summary detailing how the respondent plans to meet the 18 percent (18%) MBE goal and 7 percent (7%) WBE goal through the incorporation of MWBE firms on the project
   • Potential scope areas where work can be subcontracted, along with any outreach efforts to ensure that MWBE firms are aware of the opportunity
   • A list of any MWBE firms that will be included as a part of the team or invited to bid on work
   • An expressed commitment to demonstrating a good faith effort to meet the URA’s MWBE goals
   • An expressed commitment to remain in communication with the URA’s MWBE program officer in order to develop a finalized MWBE plan should the project be awarded.
   • Respondent(s) will be asked to develop a final MWBE Plan upon the awarding of a URA contract.  
     
     Any questions about MWBE requirements should be directed to Diamonte Walker, MWBE program officer, at (412) 255-6610 or mwbe@ura.org.

• Process.  The selection of any responsive firm(s) will be made by the Board of Directors of the URA after receiving the recommendations of the URA’s staff and/or any applicable selection committee.  Such selection will be based on the nature and quality of the responding firm’s responses to the Proposal Requirements described above.  The URA reserves the right to request that any respondent meet with URA staff and/or a selection committee in a formal interview.
• Conflicts of Interest.  Responsive firms and their team members must have no conflicts of interest with regard to any other work performed by the respondent for the URA, the City of Pittsburgh, or any related entity.
• RFP Compliance.  All responsive firms must adhere to the instructions contained in this RFP in preparing the submitted proposal.
• Waiver of Defects.  The URA shall be the sole judge as to which respondent(s) best meet the selection criteria.  The URA reserves the right to reject any or all qualifications submitted. The URA reserves the right to reject any proposal for failure to comply with the requirements of this RFP.  The URA further reserves the right, in its sole discretion, to waive any such defect(s) or failure(s).  Submission of a response indicates acceptance by the firm of the conditions contained in this RFP.
• Nondiscrimination.  Each responsive firm agrees not to discriminate, whether in employment, contracting or otherwise, in violation of any federal, state, or local law and/or on the basis of sexual orientation, gender identity, and/or gender expression.

Proposals must be submitted through Public Purchase. Three (3) copies of the proposal must also be submitted. Hard copy proposals are to be submitted to:  

Martin R. Kaminski Director of Engineering and Construction Urban Redevelopment Authority of Pittsburgh 200 Ross Street, 11th Floor Pittsburgh, PA  15219  

no later than noon, prevailing time on Wednesday, July 19, 2018.  Proposals will not be returned.  

The URA anticipates selecting a construction management/inspection firm in August 2018.  

All questions regarding this RFP should be submitted, and will be answered, through the Public Purchase platform. Questions and requests for clarification shall be submitted no later than 5 p.m. on July 10, 2018. Both the question and corresponding answer will be visible and available to anyone registered on the site who reviews this opportunity.